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Xfactr.ai

Business Process Automation Services

Automate what rules
alone never could.

RPA handles the repetitive. AI handles the complex documents with variation, decisions with nuance, workflows that adapt when things change. We build both, and the layer that connects them.

Our Decade long experience, validated in numbers

50+
AI Projects Delivered
8+

Enterprise Customers

5+
Industries Served
95+
Customer Satisfaction
10+
Years Building AI Solutions

automation spectrum

From rule-based to fully autonomous.

LEVEL 01
Rule-Based RPA
Scripted bots that execute the same structured steps every time. Fast to deploy, brittle to change. Best for stable, high-volume, zero-variation processes.
e.g. Data entry, report generation, file movement
LEVEL 02 •

AI-ENHANCED
Intelligent RPA
RPA bots augmented with AI document understanding, decision models and NLP to handle variation and exceptions that break pure rule-based automation.
e.g. Invoice processing, form extraction, email classification
LEVEL 03 •

✦ COGNITIVE
Cognitive Automation
AI models read unstructured content, reason across data sources and route based on learned context instead of pre-written rules.
e.g. Contract review, claims triage, compliance checks
LEVEL 04 •

✦ AGENTIC
Agentic Automation
LLM-powered agents plan multi-step tasks, call APIs, adapt to changing conditions and collaborate with humans when needed.
e.g. Autonomous procurement, onboarding orchestration, support resolution

Trusted by Leading Enterprises

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What gets automated

Processes across every function.

The highest-ROI automation candidates are usually hiding in the functions that have the most human touchpoints. Here’s where we typically find them.

Finance & Accounting

✦ AI document processing
  • Invoice capture, validation & 3-way match
  • AI-powered accounts payable & receivable
  • Month-end close reconciliation
  • Expense report processing & policy checks
  • Contract data extraction & obligation tracking

HR & Onboarding

✦ Agentic orchestration
  • Candidate screening & interview scheduling
  • AI-driven onboarding workflow orchestration
  • Payroll data processing & exception handling
  • Benefits enrolment and leave management
  • Policy document Q&A via LLM

Supply Chain & Procurement

✦ Intelligent workflows
  • Purchase order creation & approval routing
  • Supplier data extraction from unstructured documents
  • Inventory reconciliation & reorder triggers
  • Demand forecasting and exception alerts
  • Logistics tracking and status updates

Customer Operations

✦ Cognitive + agentic
  • AI-powered inquiry triage and routing
  • Automated order status & fulfilment updates
  • Complaint classification and response generation
  • Returns processing and refund workflows
  • Contract renewal and churn prediction workflows

AI capabilities

Where AI makes the difference in automation.

01
Document AI
Intelligent Document Processing
Computer vision and NLP extract, classify, and validate data from invoices, contracts, forms, emails and PDFs. Unlike template OCR, IDP learns from corrections and improves over time.
AWS TextractAzure Form RecognizerGoogle Document AIABBYYHyperscience
95%+
Document extraction accuracy in production
02
Agentic AI
LLM‑Powered Agentic Workflows
AI agents execute multi-step business processes by calling APIs, querying databases and making routing decisions with escalation when confidence is low.
LangChainLangGraphAutoGenCrewAICustom agent frameworks
Process variations handled not limited by pre-written rules
03
Process Mining
AI‑Driven Process Discovery
AI mines event logs to reconstruct real process flows, identify bottlenecks and rank automation candidates by ROI.
CelonisUiPath Process MiningMinitSAP Signavio
3–5×
More automation candidates found vs manual discovery
04
Decision AI
AI Decision Models in Process Flows
Embed ML models inside workflows for credit decisions, compliance scoring, anomaly detection and risk classification.
Custom ML ModelsAWS SageMakerAzure MLVertex AI
+60%
Increase in automatable process coverage vs rule-only
05
Monitoring & Learning
Self‑Improving Automation
Monitoring, drift detection and feedback loops capture training data so automation quality continuously improves.
MLflowDatadogCustom Feedback PipelinesLangSmith
Continuous
Accuracy improvement, not one-time deployment

Platforms & tooling

Built on what your team already trusts.

✦ AI & Agents
LangChain LangGraph AutoGen CrewAI OpenAI API Anthropic Claude Hugging Face LangSmith
✦ Document AI
AWS Textract Azure Form Recognizer Google Document AI ABBYY Hyperscience Rossum
✦ Process Mining
Celonis UiPath Process Mining SAP Signavio Minit Fluxicon Disco
✦ RPA Platforms
UiPath Power Automate Automation Anywhere Blue Prism Nintex WorkFusion
✦ Workflow & Integration
n8n Make (Integromat) Zapier Boomi MuleSoft Apache Airflow Camunda Temporal
✦ Cloud & ML
AWS Azure GCP SageMaker Vertex AI Azure ML MLflow Datadog
Frequently Asked Questions

Everything you need to know

AI-powered application management uses machine learning models trained on a system's own telemetry (logs, metrics, and traces) to learn what normal behaviour looks like for each service, then detect anomalies, correlate alerts, suggest root causes, and trigger self-healing actions automatically. Instead of engineers discovering problems after a threshold is breached, deviations are typically surfaced 15 to 30 minutes before an actual incident occurs.

AI anomaly detection works by learning a baseline of normal behavior for every service from historical telemetry, then flagging deviations from that baseline as they start to emerge, rather than waiting for a fixed alert threshold to be crossed. This early detection window, typically 15 to 30 minutes, gives engineers time to investigate or lets a self-healing runbook trigger automatically before the deviation turns into a customer-facing incident.

A self-healing runbook is an automated response to a known, previously seen failure pattern that resolves the issue without requiring a human to manually intervene, such as automatically restarting a failed service or scaling resources in response to a detected load pattern. AI identifies which known pattern is occurring and triggers the matching runbook automatically, which is what allows incidents that match a known pattern to resolve faster than the typical SLA for manual response.

AI-scored patching evaluates CVEs (Common Vulnerabilities and Exposures) based on exploitability and blast radius rather than just severity score, so the highest actual risk gets prioritized instead of every vulnerability being treated equally. Automated remediation, including dependency update pull requests that are tested and deployed, is often raised directly from this scoring so the highest-priority patches move through review faster.

LLM-assisted modernization uses large language models to help understand legacy code, suggest refactoring approaches, and generate test coverage for modules that previously had none, before a migration or architecture change happens. This matters because modernizing legacy code without adequate test coverage is a common source of regressions, and generating that coverage manually for old, undocumented code is often the slowest part of a modernization project.

Essentials-level support typically covers AI-assisted monitoring, 24/7 coverage, and L1/L2 incident response without a dedicated full-time team, while fully managed support adds predictive anomaly detection, self-healing automation, AI-scored CVE patching, LLM-based ticket triage, and L3 engineering support. A further tier can also include an active AI-guided modernization program, covering code risk analysis, cloud migration, and architecture advisory on top of day-to-day operations.

Where these capabilities apply

Edge-to-Cloud AI across our platforms and services.

Embedded
Embedded Software Development
Engineer reliable embedded software for connected devices, intelligent products, industrial systems, and edge environments.
→ embedded-software
Integration
API & Microservices Development
Build secure APIs and scalable microservices that connect applications, enterprise systems, data platforms, and digital products.
→ api-microservices
Modernization
Application Modernization
Transform legacy applications into modern, scalable, maintainable, and cloud-ready digital platforms.
→ application-modernization
Cloud
Cloud Services & Migration
Modernize and migrate enterprise workloads to the cloud with scalable architecture, secure infrastructure, and optimized operations.
→ cloud-migration
Security
Cloud Security Services
Protect cloud environments with security architecture, governance, risk controls, compliance, and enterprise-grade protection.
→ cloud-security

Connect With us

Show us a process. We'll tell you what's automatable.

Describe a high-volume process the steps, the inputs, the exceptions and we’ll map what rule-based automation handles, where AI is needed, and what an agent could own end to end.